Email Archiving

Email Archiving 2018-01-14T13:49:55+00:00

EmailArchivingEmail Archiving

In today’s world email has become as important as the telephone, maybe more so. Since email is almost becoming the defacto standard for communication it has become critical to efficiently preserve email correspondence. Microsoft Outlook has always been a great product for sending/receiving emails but actually managing these emails in the native Outlook PST format has always been an administrative nightmare. Microsoft Exchange eliminated the requirement for PST files by centralizing the storage of the user’s email. The problem with email storage is that as email volume grows beyond inbox storage limits, users are often forced to move older emails off Exchange servers and onto PCs, laptops or servers again as PST files. This isolates the email, making it more difficult to manage and search in a way that meets administrative and compliance requirements. Enter Exchange 2010/2013 which gives Exchange administrators the ability to setup the primary Exchange database for current emails and an Archiving Database where users can store older emails instead of individual PST files. Archive databases also provide better retention functionality including granular mailbox search and immediate legal hold. When you combine this with the flexibility provided by the Exchange storage architecture, you can take better control of your corporate information, while providing your users with a streamlined experience that does not disrupt the way they manage their inbox every day.

The introduction of Exchange 2010/2013 Archiving Database(s) feature has significantly helped centralize archiving emails but it still is not a complete solution when it comes to compliance. Do you know everything that your employees are emailing? If you do not you should! Many employees email themselves client lists, and other sensitive company data so they can better position themselves if they ever have to switch positions to another company. Email has become the principal source of data in legal discovery and other compliance related investigations. This is where NextSys Networking can help by implementing compliance-based Email Archiving whereby all email received and sent on the Exchange accounts is archived in a centralized read only database. Email users have no access to this archiving database unless you want them to have access to it and if you do it is read only access so that emails cannot be deleted.

We can offer both internal and closed based archiving solutions.

If you would like more information or have additional questions, please contact us at [email protected], or you can reach us at 519.885.8494